Download the Vendor and Sponsor Information Packet (contains registration forms) now!
Sponsorship Opportunities
Want to add visibility and value to your conference participation? Consider a conference sponsorship! Various levels of sponsorships are offered with unique acknowledgements and opportunities associated with each one. Most importantly, you don’t have to be an industry giant to show your support! Sponsors will be listed (where appropriate) in all conference publications and a link to their company/organization will be placed on the conference website. A sign or banner with their name and logo will also be displayed during the sponsored event. Additional details for each sponsorship level are shown below.
Lewis and Clark Sponsor ($3,000)
Lewis and Clark Sponsors can choose to sponsor one of the following:
• Sunday Evening Beach Party Bonfire (no longer available)
• Monday Evening Group Dinner
Lewis and Clark Sponsors will have five minutes to introduce themselves to conference attendees during one of the conference luncheons as part of the “Sponsor Highlights” (time/date assignments will be provided later). They will also receive one complimentary vendor space and two participant registrations!
Fort Clatsop Sponsor ($2,000)
Fort Clatsop Sponsors can choose to sponsor one of the following:
• Monday, Tuesday or Wednesday Luncheon
• Wine and Cheese Tasting
• Conference Bags
• Ice Cream Social
• Conference Training
Fort Clatsop Sponsors receive one complimentary vendor space!
Haystack Rock Sponsors ($1,000)
Haystack Rock Sponsors can choose to sponsor one of the following:
• Monday, Tuesday, or Wednesday Breakfast
• Sunday Golf Tournament or Family Scavenger Hunt
• Public Sector Scholarship Fund
• Program Session
Haystack Rock Sponsors receive one complimentary participant registration!
Sand Dollar Club ($500)
Sand Dollar Club Sponsors can choose to sponsor a session break.
Exhibit Space
Vendor spaces are available on a first-come, first-served basis. A layout is provided below to facilitate your exhibit space selection. Vendors should indicate on the Vendor Registration Form (click here) their exhibit space preference. Power and two chairs will be provided to each vendor. A skirted table is also available upon request. There is no additional charge for these items. To receive the early registration fee, interested companies and organizations must complete this form and return to Meetings Northwest, LLC no later than Friday, July 17, 2009. It should be noted that vendor registration also includes one complimentary participant registration.
Vendor Fees
Early registration fees (before July 17th) are $450.00 for an 8’x4’ space and $550.00 for a 10’x5’ space. Late registration fees are $550.00 for an 8’x4’ space and $650.00 for a 10’x5’ space. All vendors will receive a confirmation email following receipt of a completed vendor registration form and corresponding payment to Meetings Northwest, LLC.
Vendor Exposure
Vendors wishing to have their name listed in conference publications (agenda, registration materials, etc.) as well as the conference website, should register as soon as possible. Vendors are also invited to send materials for inclusion in the conference packets. All materials must be approved in advance (email vendor@NRITSconference.org or phone (866) 633-8110) and received by Wednesday, August 12, 2009.
Specialized vendor sessions are being considered as part of the overall conference program. However, at the present time, no decision has been reached. Plenty of vendor/attendee interaction is planned with scheduled networking events aimed at improving the quality and quantity of vendor “face” time.
Vendors are also being asked to donate door prizes. To be eligible for the door prize drawing, attendees must gather at least 15 vendor stamps on the vendor map. Door prizes will be awarded during each luncheon.
Setup/Show Times
Vendors are asked to setup between 6:00 pm and 9:00 pm, Sunday, August 23rd and should remain setup until 1:00 pm on Wednesday, August 26th.
Show times are tentatively scheduled as 7:00 am - 4:00 pm Monday, August 24th through Tuesday, August 25th and 7:00 am - 1:00 pm on Wednesday, August 26th.
Spaces marked with an X are no longer available. 
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