Vendor and Sponsor Information

Download the Vendor and Sponsor Information Packet (contains registration forms) OR Register Online (for vendors only)!

Sponsorship Opportunities
Want to add visibility and value to your conference participation? Consider a conference sponsorship! Various levels of sponsorships are offered with unique acknowledgements and opportunities associated with each one. Most importantly, you don’t have to be an industry giant to show your support! Sponsors will be listed, where appropriate, in all conference publications and a link to their company/organization will be placed on the conference website (Platinum and Gold Sponsors are listed in the header section on each webpage). A sign or banner with your name and logo will also be displayed during the sponsored event. Sponsors are also invited to send materials for inclusion in the conference packets. All materials must be approved in advance (email info@NRITSconference.org or phone (866) 633-8110) and received by Friday, August 31, 2012. Additional details for each sponsorship level are shown below.

Platinum Sponsor ($4,000)
Platinum Sponsors can choose to sponsor one of the following:
• Opening Reception (Sunday, September 16th) - Help us kick off the 2012 NRITS Conference & GRITS Annual Meeting in style! Tentatively planned as a poolside party at the Beau Rivage, guests will also be invited!
• Evening Out Dinner (Monday, September 17th) - Logistics permitting, we are planning a Sunset Cruise for approximately 200 attendees and guests. Open to up to two sponsors.

Platinum Sponsors receive one complimentary exhibit space and two participant registrations!

Gold Sponsor ($2,000)
Gold Sponsors can choose to sponsor one of the following:
• Monday, Tuesday or Wednesday Luncheon - Open to up to two sponsors per meal.
• Monday, Tuesday or Wednesday Breakfast - Open to one sponsor per meal.
• Conference Bags (select early to have bag imprinted with your logo) - Open to one sponsor.
• Conference T-shirts (select early to have your logo imprinted on the back) - Open to one sponsor.
• Transportation Sponsor - Help us move everyone around to the various activities and professional tours! Open to only one sponsor.
• Golf Sponsorship (Wednesday, September 19th) - Headline the golf tournament as the main sponsor (exhibitors are also invited to sponsor a golf hole)!

Gold Sponsors receive one complimentary exhibit space!

Silver Sponsors ($1500)
Silver Sponsors can choose to sponsor one of the following:
• Public Sector Scholarship Fund - Help public sector employees attend the conference! One sponsorship benefits up to three individuals. Open to multiple sponsors
• Wednesday Ice Cream Social - This is our closing event (right before the Golf Tournament). A great NRITS tradition that is enjoyed by attendees and guests alike! Open to up to two sponsors.

Silver Sponsors receive one complimentary participant registration!

Bronze Sponsors ($750)
Bronze Sponsors can choose to sponsor one of the following:
• Meeting Program Sponsor - Support the meeting program and insure that everyone has your company’s name in their
hands. You will receive a full page of advertisement space inside. Open to multiple sponsors.
• Door Prize Sponsor - Headline our door prize giveaways! This is a fun way to promote your organization while supporting registrant participation.
• Rest and Recharge Station (sorry, this has been taken)

Friend-of-Rural-ITS ($500)
Friend-of-Rural-ITS Sponsors can choose to sponsor a session break - open to multiple sponsors.

Companies or organizations that wish to participate in the conference as sponsors are encouraged to complete the Sponsorship Registration Form. Sponsorships will be assigned on a first-come, first-served basis. Remember, the earlier you send in your sponsorship, the more exposure you will receive!

Exhibit Space
Vendor spaces are available on a first-come, first-served basis. A layout is provided below to facilitate your exhibit space selection. Vendors should indicate on the Vendor Registration Form their exhibit space preference. Power and two chairs will be provided to each vendor. A skirted table is also available upon request. There is no additional charge for these items. To receive the early registration fee, interested companies and organizations must complete this form and return to Meetings Northwest, LLC OR register online no later than Friday, August 10, 2012. It should be noted that vendor registration also includes one complimentary participant registration. All space is located within the Beau Rivage in Biloxi, Mississippi.

Vendor Fees
Early registration fees (before August 10th) are $550.00 for an 10’x10’ space and $850.00 for a 10’x20’ space. Late registration fees are $700.00 for an 10’x10’ space and $1000.00 for a 10’x20’ space. All vendors will receive a confirmation email following receipt of a completed vendor registration form and corresponding payment to Meetings Northwest, LLC.

Vendor Exposure
Vendors wishing to have their name listed in conference publications (agenda, registration materials, etc.), as well as the conference website, should register as soon as possible. Vendors are also invited to send materials for inclusion in the conference packets. All materials must be approved in advance (email vendor@NRITSconference.org or phone (866) 633-8110) and received by Friday, August 31, 2012.

Sponsor a hole at the Golf Tournament! Vendors can have the opportunity to sponsor a hole during the Wednesday Golf Tournament. Cost is only $100. Simply mark your desire to participate when registering. We would also welcome vendor prizes for the Golf Tournament (this is separate from the general door prizes referenced below). Contact Acey Roberts, NRITS Committee Co-Chair, Mississippi Department of Transportation about donating. He can be reached at aroberts@mdot.state.ms.us.

Vendor session tentatively planned. If you wish to participate in a vendor session, please indicate your interest when you register. You also need to indicate the technology, product or service you would be presenting.

Vendors are also being asked to donate door prizes. To be eligible for the door prize drawing, attendees must gather at least 20 vendor stamps on the vendor map. Door prizes will be awarded during each luncheon.

Setup/Show Times
Vendors are asked to setup between 4:00 pm and 8:00 pm, Sunday, September 16th and should remain setup until 4:00 pm on Tuesday, September 18th. Show times are tentatively scheduled as 7:30 am - 4:00 pm Monday, September 17th through Tuesday, September 18th. A preliminary agenda can be found online at http://www.nritsconference.org/agenda.html.

Spaces marked with an X are no longer available.